Cryo-EM Uppsala iLab Booking System

Overview of Services

Cryo-EM Uppsala focuses on Single-Particle Analysis (SPA) of soluble proteins and macromolecular complexes, but we are happy to help with any cryo-EM related projects. More information can be found at the Cryo-EM Uppsala Home Page: https://icm.uu.se/cryo-em

Don't hesitate to contact us at: cryoem-icm@uu.se

How to use iLab

• To start a new project: go to "Requests", "Start New Project" and select "Initiate Request".
• To discuss an ongoing project: go to "Schedule" and select "Consultation".
• To buy consumables: go to "Requests" and then "Consumables and Fees"
• To submit a sample for vitrification: go to "Requests", "Sample preparation (Vitrification) and select "Initiate Request" (for Assisted sessions only). 
• To book the Vitrobot or the Glacios electron microscope: go to "Schedule" and select your instrument of choice (training required).

User Registration (for PI registration, see below)

• The registration process often takes several days and involves several steps for both you, your PI, the support team and for the facility. Therefore, it is recommended to register well before you want to use the instruments.
• The PI of the lab needs to register before any of the members of the lab can register. If your PI did not register yet, please ask them to register before you can continue (see instructions below).
• Once the PI has registered, click on the "Registration" link in the top-right corner. If you have an Uppsala University account, you have to use SWAMID login so select UU credentials. If you belong to a university with a central iLab installation, you should use the credientials there to log in. Otherwise register a new iLab account.
• Fill in the details. It is important that you select the lab of your PI. If you cannot find it, then please see above.
• Ask your PI to accept you in their lab on iLab (they can find instructions for this below)
• E-mail the facility (cryoem-icm@uu.se) and tell us that you have registered. This is improtant since we will have to add you to the correct pricing category before you can use most of the features in iLab. Also, if you have been trained to independently operate instruments, we will then unlock the self-use booking calendars for those instruments.
• Once you get the confirmation from us, you should be able to request consumables and make instrument reservations.

PI Registration

• The PI of the lab needs to register before any of the members of the lab can register.
• Click on the "Registration" link in the top-right corner.
• If you have an Uppsala University account:
• Select SWAMID login and use your UU credentials
• Fill in the details and select "A-New PI (UU) Lab" as your lab
• Contact our local iLab support by email at cfm-support-ufv@uu.se so that they can finalize the registration
• More information can be found here
• If you belong to another university which uses iLab:
• Use your university accont to log in. Contact the local iLab support to get help with the details.
• Once you are registered in iLab in your home university, you need to contact us by email (cryoem-icm@uu.se) so that we can request a customer number for you.
• For other external users:
• Register a new iLab account
• Contact us by email cryoem-icm@uu.se and we will help you with the following steps
• Once your lab has been approved, we will update the price category for you. Contact us by email (cryoem-icm@uu.se). 
• Add financial information
• For university users with a central iLab installation (including UU users):
• Select “My groups” => your lab => “Membership Requests & Funds” => “Manage Funds” => "Manually add funds”
• Enter funding information so that we can invoice you
• Inform your group members which account they should charge for each experiment
• Set the "Default auto-approval threshold". You will need to login and approve all costs for consumables above this limit (cost for instrument usage do not have to be approved). It is possible to deligate this task to an administrator or a lab member (contact us for details). 
• Help page for funding information here
• For other external users:
• Update your billing address
• Add a Purchase Orders (POs) with PO numbers and maximum amount available
• Inform your group members which POs they should charge for each experiment
• Now you can tell your group members to register (see details above)
• They should select your newly created lab during the registration process
• You need to approve each member after they requeted access:
• Log in to iLab
• Click on the menu icon in the top left corner (three horizontal lines)
• Select “My groups” => your lab => “Membership Requests & Funds”

Leadership

Location and hours of operation

Links and Resources

1. https://www.uu.se/en/department/cell-and-molecular-biology/research/infrastructures/cryo-em